Why Every Business Needs Employee ID Badges: Security, Branding, and Beyond

It doesn't matter what your company does or how big it is -- ID badges are a must have.

There are dozens of reasons businesses decide to use employees and visitor IDs. These can range from improving the overall security of your company to just helping everyone remember each other's names.

Benefits aside, there is no need for you to have to hire out some expensive firm to get badges for all your employees. You can easily create your own employee IDs in-house -- provided you have the right tools.

Still not convinced?

Here are a few excellent reasons why your company should begin using employee IDs. And, how you can make your badges yourself from the comfort of your own office.

1. A Beacon of Security

First, the most obvious reason to use ID badges is to enhance the security of your company. In sprawling corporate campuses, distinguishing between an employee and a visitor becomes vital. ID badges can be color-coded or designed differently to quickly differentiate.

Employee IDs serve as a form of instant identification for everyone in the building. They can also be used to restrict access to certain areas and even certain machines. Advanced ID badges come with embedded chips or barcodes. These can sync with electronic systems to authenticate identity, preventing unauthorized access to digital assets.

This not only will protect your staff, it will also protect any sensitive information your company may have stored on site. If you don't already do so, we also highly recommend using a shredder to shred your company's sensitive information before disposal.

Strong security is a luxury. It's a necessity for any business. Employee IDs are a simple addition that could potentially save you and your company a lot of headaches in the long run.

2. Employee Confidence and Identity

It's nice to go to work in an office where everybody knows your name -- even if it's just because they're reading it off your ID. Beyond just name and title, badges can highlight an employee's skills, certifications, or even interests, serving as conversation starters and networking tools.

Badges give your employees a sense of identity within your company. It can feel good to have your name and hard-earned title on display for all your coworkers to see. Badges can be integrated with merit systems, where achievements or milestones are showcased via stickers, colors, or icons.

Giving your employees this boost of confidence will make them feel better about themselves and the company they work for. It could even incentivize them to work harder.

Happy employees are usually willing to go that extra step. They're ready to go that extra mile to make sure they complete their assignments to the best of their abilities.

And your employees can get that extra push they need with an ID badge.

3. Fortifying Company Morale

It's unlikely your employees wear jerseys to work every day.

Odds are, your employees wouldn't appreciate a standardized dress code to make the company look and feel more like a team.

Fortunately, ID badges can accomplish the same exact thing without the implementation of a uniform.

Wearing something with your company's logo displayed on it will make your employees feel more connected to each other. You can even do this with something as small as an ID badge. ID badges reinforce the idea that every employee, regardless of rank or tenure, is a valuable part of the corporate mosaic.

And, when your employees feel like they're on the same team, they'll be a lot more willing to work together. For large companies, badges help break the ice, making inter-departmental interactions more personal and less transactional.

4. Stengthening Customer Relations

Being able to put a name and position to a face can boost customer confidence in your company. If all your employees are wearing ID badges, this isn't a problem.

An ID is a quick way for your customers to be able to verify that the person they're talking to has the power to help them with whatever it is they need. When a client can instantly know the name and position of the person they're interacting with, it establishes transparency and builds trust.

This allows your customers to quickly and easily build lasting relationships with your employees. IDs can be used by clients to provide specific feedback or praise, creating a culture of accountability and recognition.

IDs will also entice your clients into trusting a new or different employee much faster. This is because the employee ID will provide them with an aspect of familiarity.

5. Elevating Employee Accountability

IDs not only allow you to control where your employees can go, they can also help you keep tabs on where your employees are. Modern badges can be synced with digital tools to assign tasks, monitor project progress.

They can also help you keep track of employee work duration. You can use badges to track when your employees came in and even what time they checked in and out of their workstation.

This extra level of transparency and accountability will keep your employees from slacking off. It will also deter them from coming in late or leaving before the end of their shift.

By knowing you're able to check up on what they're up to it will entice them to work a bit harder. Integrated with the right software, ID usage can provide insights into employee behavior, like punctuality, workstation habits, or facility usage.

6. Branding and Outreach

Employee IDs are meant to be visible and displayed throughout the duration of the workday. Which means your employees will be wearing your company's logo all day. A well-designed ID badge aligns with the company's branding, reinforcing its image every time it's visibly worn.

This provides you a cheap and easy opportunity to add to and promote your company's brand. At trade shows, seminars, or workshops, the badge becomes a subtle yet effective branding tool.

Any meetings your employees attend present excellent opportunities to promote your company. Provided everyone remembered to wear their ID badge.

7. Exuding Professionalism

Employee IDs are not just useful business tools. They can make your entire company look good. Uniform badges across all employees present a cohesive image, signaling organization and attention to detail.

By giving all your employees IDs with their names, positions, and your logo on them, you can add an extra air of professionalism to your company.

This, in turn, will make your company more enticing to prospective clients or customers. It could even act as a swaying factor in convincing a former or current customer to return and continue to do business with your company. For clients, interacting with badged employees gives a sense of dealing with a well-structured, serious organization.

Now that you know why your company should begin using employee IDs, how are you going to go about actually getting them?

You could always order some from a pricey firm and have to wait several weeks to actually get your IDs. Or, you could take full control over your company's IDs and make your own.

Crafting Your Own IDs: The In-House Approach:

By making your employee badges in-house you have full control over the design. You can also make new badges whenever you need them and can save your company a lot of cash. In-house badge creation allows for instant customization, be it for a special event, a new role, or temporary access.

First, you'll need to create a standard design. You'll want to make sure your company's logo is prominently displayed. There should also be plenty of room provided for all necessary employee information and a photo.

An ID badge printer may seem like a costly investment. But having your own ID badge printer in-house will save you and your company time and money in the long run. New hires or temporary workers can be immediately integrated, enhancing their onboarding experience.

How To Securely Dispose of ID Badges

Shredding is the only truly secure way to dispose of ID Badges and other important documents. For best results, we recommend the MBM DestroyIt 2604 CC. With a high quality, hardened steel cutting shafts and a quiet, powerful single phase motor, you will feel rest assured that your old ID badges will be properly disposed of.

An outdated badge can be a data breach waiting to happen. Secure shredding ensures no unauthorized person gets their hands on discarded badges. Companies can adopt eco-friendly disposal methods, turning old badges into recycled materials, aligning with sustainability goals.

Conclusion

The realm of employee ID badges extends far beyond mere identification. They're a blend of security, branding, community, and technology, encapsulating the ethos of modern corporate culture. As businesses continue to grow and adapt, understanding and harnessing the power of the ID badge is not just beneficial—it's imperative.

Looking for other business solutions? We can help!

Contact us either by phone at (267) 580-2600 or by email at csr@monroe-systems.com and a member of our customer service team can help you find the right products for you and your company! From printing calculators and ribbons to ink & toner and shredders, we are here for all of your office supply and equipment needs.